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Home User Forum 15

Trapeze User Forum 2015

The third annual Trapeze User Forum has been announced and is the result of great customer feedback, both to Onstream personally and from survey results received after last year's event.

Trapeze Anywhere, Anytime, Anyhow

The move to electronic building consent processing is gaining momentum in all of the countries in which we do business. New Zealand, Australia and the UK are at the forefront of online building consent submission and electronic processing of building applications.

This presents tremendous opportunities for consenting authorities to streamline their operations and provide tools for staff to make their daily work lives more effective and enjoyable. The term anywhere, anytime, anyhow is much used in IT solutions circles, however it aptly applies to the goal we have for Trapeze over the next couple of years. Our aim is to provide you with the tools to support the consenting process independent of the device you want to use, whether you are in the office, at a home office or on a building site.

To do this we need your help. At this year’s user forum as well as covering the progress we have made on the issues and enhancements you have asked for, we will be discussing the transition of Trapeze to a browser based solution for use on desktops, tablets and mobile phones. We need to understand what features you would be most likely to use in the different situations mentioned and how you would use them.

This collaboration between users and solution providers is in my view the best step we can take to ensure we provide you with relevant tools to help you in your day to day work.

We look forward to seeing you at the Forum.

When: March 31st 2015

Venue: James Cook Hotel, The Terrace, Wellington

Registration opens 9.00 am, the Forum runs from 9.45am - 5.00pm.

Drinks and dinner follow.

Registration cost is $290 (Excludes GST), including the days conference, drinks and dinner.

To register please visit our registration page

For enquires about the event please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it.

Event schedule*:

9:00am - Registration and coffee
9:45am - Welcome
Welcome and opening remarks, company profile and performance in 2015.

An update on new partnerships and customers from around the globe. Key trends in our international markets in document management and digital document manipulation. Meet new members of the Onstream Systems team.

Presented by Glyn Williams (CEO, Onstream Systems)
10:15am - National Online Consent Update
An update on the National Online Consents System.

Presented by Kevin Currie (Ministry of Business, Innovation and Employment)
10:30am - Trapeze Desktop Development Schedule
Jo will be outlining the delivery managers role within Onstream, the process involved in how we determine what features will be included in our releases, and discuss ways to engage Trapeze users more in the future design of the product.

Presented by Jo Sale (Delivery Manager, Onstream Systems)
11:00am - Trapeze Customer Case Study - Selwyn District Council
We take a look at the use of Trapeze in the Building Processing Team at Selwyn District Council and discuss how digital stamping capabilites are helping to get the job done.

Presented by Barbara Dillon (Building Control Manager, Selwyn District Council)
11:30am - Developments in the world of PDF
We talk about the latest developments in the world of PDF, including a brief history of PDF, trends, PDF/A validation, PDF 2.0 and the future of PDF.

Presented by James Dustin (PDF Solutions Developer, Onstream Systems)
12:00pm - Trapeze Customer Case Study - Horowhenua District Council
The Horowhenua District Council implemented Trapeze in 2012 for viewing documents stored in their Document Records Management System (HP TRIM). Since then the council has expanded their use of the solution, with Trapeze now being used as an integral component of their LIM and invoicing processes.

Connor will share the councils' experiences with implementing the Trapeze solution and provide insights into how these critical processes have been streamlined with the help of Trapeze.

Presented by Connor McCashin (Team Leader, Horowhenua District Council)
12:30pm - Lunch
The Onstream Systems team will be available for questions and demonstrations during this time.
1:15pm - Customer Presentation - Dunedin City Council Online Consenting System
A project team consisting of Building, IT and Records staff plus external consultants was formed in 2013 to plan and develop an online application and electronic processing system. Council was using a purely paper based system at this point and electronic processing was unknown territory.

On 15 October 2014, one month shy of the gestation period of an elephant (21 months), Dunedin City Council added to their website the option to lodge consents online to registered users.

There were many challenges along the way, but we were committed to delivering a system that was effective and robust.

Presented by Barbara O'Brien and Gillian Budd (Dunedin City Council)
1:45pm - Introducing Trapeze 9.7
We showcase the improvements made in version 9.7. These changes further enhance the Trapeze user experience and make performing measurements on plans even easier than before.

Presented by Anthony Guerin (Onstream Systems)
2:15pm - Introducing Trapeze Go
We introduce the all new 'Trapeze Go' solution built for working with plans out in the field. This session presents an overview of the project so far and is an opportunity for our customers to provide valuable feedback into the direction of the product.

Presented by David Webb (Onstream Systems)
2:35pm - Process and Implementation Reviews
What happens to a consent document as it is being processed, what changes are made, do all staff process the same, what stamps are applied, what are the obligations local government need to follow for public records?

Has Trapeze been in use within council for some time, settings not quite the same on each user’s pc, inconsistent stamps, and rollout methods not efficient? Are users making the most of Trapeze, what tools should they be using for their process, when was training last performed?

We will outline how Onstream can help with the upfront consent process design and the review of existing processes. Discuss the advantages of a healthy Trapeze implementation and how we can help you achieve this.

Gain the most from the product through our updated training program which is specifically tailored to your own councils consent process.

Presented by David Webb (Onstream Systems)
3:00pm - Afternoon Tea
The Onstream Systems team will be available for questions and demonstrations during this time.
3:30pm - Trapeze Customer Case Study - Warringah Council's Trapeze Journey - The good the bad and the paperless
Rhonda is the Business Improvement Manager in Development and Compliance Services at Warringah Council on Sydney’s Northern Beaches.

A business analyst and trainer she has worked in Local Government for 22 years predominately in Business Improvement roles.

Since 2007 Rhonda’s focus has been on working with the organisation to implement new software packages with a continued focus on moving to a paperless environment.

Successful implementations include Technology One, TRIM, Trapeze and CoSign.

Presented by Rhonda Dew (Warringah Council, Australia)
4:00pm - User Group, Working together
Open discussion hosted by Pushpander Sharma (Rotorua District Council)
4:45pm - Final comments, questions and close
6:00pm - Pre-dinner drinks
6:30pm - Dinner

* The schedule is subject to change as further details are added.